Unit Clerk

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Why Fraser Health?:
We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust.

We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service. We are currently looking for a Part Time Unit Clerk to join our Health Services – Cardias Stepdown Team at Surrey Memorial Hospital located in Surrey, B.C. We are looking for a committed and personal person with an eye for detail who is able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and display excellent communication skills while carrying a high level of integrity, discretion, and confidentiality. You will take a thorough, hands-on approach to deliver high quality and precise work with a focused approach to complete routine day-to-day tasks and handle changing calendars, priorities, and timelines.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Curious to learn what it’s like to work here? Like us on Facebook (@fraserhealthcareers), follow us on Twitter & Instagram (@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights.

Detailed Overview: Reporting to the Manager, Clinical Programs or designate this position records unit admissions, discharges, and transfers, and reports this information to the Admitting Department. Provides reception and clerical functions to assigned units, prints daily flowsheets and staffing rotations, transcribes assignments, and schedules appointments for patient/resident activities. Works collaboratively with the interdisciplinary team to meet the needs of patients/residents and families, and to support the Hospital philosophy, vision, and mission, including supporting an environment of patient/resident-focused care, patient/resident choice, individualized routines, patient/resident and family involvement in care decisions, and continuity and consistency of care. Responsibilities:
  • Records unit admissions, discharges, and transfers, and reports this information to the Admitting Department in accordance with established procedures. Maintains patient/resident records by setting up charts, adding and removing forms, and delivering health records to the Health Records department, in accordance with established procedures. Collects and communicates discharge data for referral, and collects and reports unit statistics.
  • Performs reception duties, including greeting and directing visitors, answering the telephone, taking messages, answering routine inquiries, directing calls, and opening and distributing mail.
  • Receives calls from nursing staff regarding illnesses and absence from work, and as directed contacts the Staffing Office to arrange for relief, in accordance with well-defined policies, procedures, and guidelines, to ensure sufficient staff on the unit. Assists the Manager or delegate to identify staffing issues by transcribing and printing staffing rotations, and assignments by transcribing staffing requirements, including vacation coverage, and submitting information to the Staffing office, in accordance with established procedures.
  • Assists with payroll by noting hours of work and forwarding to appropriate personnel for approval. Edits time-keeping system as directed by Manager.
  • Performs clerical duties, including maintaining and updating lists and records such as patient/resident care lists and staff call lists, in accordance with established procedures. Maintains unit stationary and supply levels by monitoring stock, preparing requisitions, obtaining supplies as needed, and restocking supplies when delivered. Completes equipment repair and maintenance orders as directed. Files, enters computer data, types, and photocopies.
  • Transcribes Physicians' orders, including test requisitions and medication and dietary requirements, by copying information, completing required forms, and distributing in accordance with Hospital policy.
  • Schedules patient/resident activities, including diagnostic procedures, appointments, and transportation, by contacting appropriate departments, Physicians' offices, and outside agencies. Maintains related records.
  • Transcribes staff orientation shifts and student assignment on to daily assignment sheets. Participates in the orientation of Unit Clerk students.
  • Provides information to the Manager, including information about required levels of materials and supplies.
  • Performs other related duties as assigned.
Qualifications: Education and Experience

Grade 12 and graduation from an approved Nursing Unit Clerk program, plus one (1) year's recent, related experience, or an equivalent combination of education, training, and experience.

Skills and Abilities
  • Ability to keyboard at 40 w.p.m.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to operate related equipment.
  • Ability to organize work.
  • Knowledge of medical terminology.
  • Physical ability to carry out the duties of the position.
Hiring InsightsJob activity

Posted 30 days ago