ACCOUNTING ASSISTANT (I)

Hamilton, ON
Schedule
Monday - Friday, 35 hours/week

Education Level
College Diploma

Career Level
2 years of relevant experience




Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

JD #: JD0650


Department/Position Information:

McMaster University Library aspires to be a catalyst of intellectual activity for the University and its community. We pride ourselves in delivering innovative services, welcoming spaces, extraordinary expertise and exemplary collections to accelerate research, enhance learning and improve the user experience.

The University Library system is comprised of the Mills Memorial Library (humanities and social sciences), the Thode Library of Science & Engineering and the Innis Library (business). The Library is known for its distinctive collections of archival materials and rare maps and the extraordinary expertise and creative spirit of our staff. We are home to the world-renowned William Ready Division of Archives & Research Collections (including the separately housed Bertrand Russell Archives), the Lyons New Media Centre and the Lewis & Ruth Sherman Centre for Digital Scholarship. We work in close partnership with McMaster’s highly regarded Health Sciences Library. We are actively engaged in the university’s larger teaching and research missions through our management of classroom technology and our oversight of McMaster Experts, the university’s research information management system (RIMS).

Ranked as one of the world’s Top 100 universities, McMaster University is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our people are our most valuable resource. Those who join McMaster will find a community of talented individuals who are inspired by the university’s commitment to embodying the values of integrity, quality, inclusiveness and teamwork.

General Description:

Responsible for applying a knowledge and understanding of established policies and procedures to process financial transactions. Records, classifies and summarizes accounting data according to established procedures.


Representative Duties & Responsibilities:

  • Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
  • Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
  • Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
  • Investigate discrepancies using established procedures.
  • Monitor and reconcile statements and participate in the reconciliation of accounts.
  • Prepare and generate a variety of scheduled and ad hoc reports.
  • Update, maintain, and verify information in a variety of spreadsheets and databases.
  • Balance and control cash receipts, including floats, petty cash and cheques.
  • Write a variety of formal notes and records using form letters and templates.
  • Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
  • Answer routine inquiries via telephone, email, and in person that are specific in nature. May redirect complex inquiries to the appropriate area.
  • Maintain filing systems, both electronic and hard copy.


Supervision:

  • No formal supervision of others is required.


Qualifications:

  • 2 year Community College diploma in Accounting or a related field of study.
  • Requires 2 years of relevant experience.


Additional Assets:

  • High attention to detail.
  • Experience processing financial transactions using a PeopleSoft based system.
  • Proficiency using MS Office Suite including Excel, Outlook and Word.
  • Strong oral and written communication skills and developed interpersonal and organizational skills are essential.
  • Experience performing accounting functions in a post-secondary organization.


How To Apply

To apply for this job, please submit your application online.


Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.